Description

Our accounting firm seeks a detail-oriented, experienced full-time Bookkeeper and Payroll Specialist to manage payroll and bookkeeping duties for our 40+ small business and nonprofit clients. The ideal candidate has exceptional organizational and time management skills, proficiency with accounting and payroll software, a strong bookkeeping background, and the ability to work efficiently and independently in a fast-paced environment. Great communication and collaboration skills are an absolute must! 

Requirements

Payroll Responsibilities:
    Manage new employee and contractor onboarding for all 40+ clients, including preparing onboarding schedules and paperwork follow-up

    Process payrolls and reimbursements; maintain multiple payroll schedules across client roster

    Maintain PTO/sick leave balances

    Maintain accurate and up-to-date employee records

    Manage W9s and COIs for clients

    Process IRA/401K deductions

    Insurance updates and annual enrollment 

    Manage EOM payroll reporting, quarterly tax documentation, and additional payroll reporting as needed

    Workers’ comp audits

    Assist clients in updating and maintaining employee handbooks and personnel policies, adhering to local, state, and federal compliance guidelines

    Perform special projects and audits as necessary.

    Perform state withholding and unemployment registrations for remote employees

    Review payrolls for irregularities

Bookkeeping Responsibilities:
    Record all income, expenses, and financial transactions using QuickBooks Online

    Reconcile all bank and credit card accounts monthly

    Maintain the accuracy of the general ledger

    Maintain sales records for sales and use tax filing purposes, and manage monthly/quarterly sales tax filings

    Record grants and donations 

    Maintain accounts payable and accounts receivable

    Assist with monthly and quarterly financial reporting

    Maintain necessary files and reports for income and property tax audits

    Collaborate with accountants and other team members to resolve accounting discrepancies, file EOM and EOY reports, and keep client books audit-ready

Qualifications:
    5+ years of bookkeeping and payroll experience

    Strong understanding of bookkeeping principles and practices

    Strong understanding of state and federal payroll compliance requirements

    Proficiency in QuickBooks Online

    Proficiency with Microsoft Office, including a particularly strong proficiency working with Excel spreadsheets

    Proficiency in Google programs (Calendar, Drive, Sheets, Gmail)

    Proficiency in payroll applications such as Gusto, Intuit Payroll
 

Skills:
    Outstanding organizational and time management skills, including demonstrated skill in managing multiple concurrent workflows and timelines
    Strong attention to detail and accuracy in financial matters

    Ability to analyze financial data and identify discrepancies

    Ability to track time by the minute

    Strong written and verbal communication skills

    Effective communication and problem-solving skills

    High energy level, comfortable performing multi-faceted projects in conjunction with day-to-day activities

    Superior interpersonal and collaboration skills

    Commitment to understanding a variety of client goals, standards, policies, and procedures

    Ability to operate with a high level of personal responsibility and optimism

    Commitment to highest ethical standards

    Able to manage and prioritize last-minute requests and/or projects 

    Anticipate, plan for, and meet deadlines

    Ability to evaluate processes and procedures and develop suggestions for improvement

    Demonstrated commitment to our clients’ diverse, justice-oriented missions; nonprofit experience or experience in a small, community-based business is highly desirable.

    Demonstrated commitment to continued professional growth and development 

Job Type: Full-Time, in-office position (with some hybrid flexibility)

Salary $25-$30/hr. Commensurate with experience

Benefits:

    Health, Dental, and Vision insurance

    Retirement plan

    Paid time off

    Paid holidays

    Paid sick days

    Wellness Benefit

    Paid volunteer hours

    Annual profit bonus

    Life, STD, and LTD insurance

Schedule: Monday-Friday. This position will start part-time (15-25 hours/week) and ramp up to full-time (30-40 hours/week) after 3-6 months.