Description

General Summary
Under the direction of the Accounting Manager, or designee, performs routine day to day accounting along with month-end and year-end accounting; provides support for the annual audit, grants and other special projects; other duties as assigned.  

Essential Job Functions
An employee in this position may be called upon to do any or all of the following functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

1.    Prepares and inputs monthly and quarterly journal entries to the municipal accounting system (MUNIS).  Balances and journalizes month-end, cash receipts and cash adjustments.  

2.    Reconciles general ledger activity.  Able to handle activity involving multiple accounts and multiple funds.  

3.    Accounting through trial balance.  Performs accounting functions, in a computerized environment, including reconciliation of general ledger, month-end verification and close.

4.    Review of Accounts Payable check runs, EFT runs and P-cards. Preparation of related Warrant Transfers.  

5.    Able to develop and maintain spreadsheets, graphs and charts in support of general journal entries, financial analysis, trend analysis, and various forms of reporting.

6.    Performs report preparation functions, including various interim and annual financial reports. 

7.    Assists with the Township’s annual audit.  Works with schedules and accruals. Maintains and retrieves needed records and reports.

8.    Coordinates Grant accounting records.  In conjunction with staff from other departments, assures that grants records are properly reflected in the accounting system.  Prepares schedules that reflect annual grant activity. 

9.    Scanning and filing of documents related to job functions.

10.  May assist in back-up capacity for routine and special activities of the Clerk and Accounting departments, including but not limited to accounts payable and purchasing. 

11.  Maintains confidentiality given access to sensitive or confidential information. 

12.  Other duties as assigned, performs related work as required.

Requirements

Required Knowledge, Skills, Abilities and Minimum Qualifications

The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

1.           Associates degree (Bachelor’s preferred) in accounting or related field. 

2.           Minimum of three years experience in accounting; municipal accounting a plus.  

3.           Intermediate level of spreadsheet skills; ability to independently create, update and maintain spreadsheets, graph presentations, and charts. Skill test      required.

4.           Must possess basic word processing skills necessary to prepare documents and reports. 

5.           Ability to learn and master MUNIS financial management software.

6.           Possess excellent mathematical, written and verbal communication skills, office organization skills, electronic information processes, data entry and 10 key data entry.

7.           Ability to maintain accounting records following generally accepted accounting principles and governmental accounting standards.

8.           Ability to learn applicable regulations, policies and procedures.

9.           Ability to establish and maintain effective relationships with those contacted in the course of work, including Township citizens, departments and vendors.